21 May, 2005 at 09:49 Leave a comment



Welcome to eprints.org, dedicated to opening access to the refereed research literature online through author/institution self-archiving.

Projects at eprints.org

Self-Archiving FAQ

Answers to most of the questions you might have about self-archiving. There is also a Glossary of Terms in case you find yourself wading in jargon.

GNU EPrints

The GNU EPrints self-archiving software, has been developed at the Electronics and Computer Science Department of the University of Southampton. For more information see http://software.eprints.org/


CiteBase is part of an effort to improve online services for the research community, from archive software (software.org), reference parsing (OpCit), to Open Archives services (CiteBase). These resources will provide a rich information source and navigation system (based on impact and other metrics) to the self-archiving movement.


The Open Citation Project is developing reference Linking and Citation Analysis for Open Archives. During its funded period the project initiated the Citebase search service, and enabled GNU EPrints to be developed as open source software.

Other Important Projects

OAI: Open Archives Initiative

The shared metadata “glue” that is making all OAI-compliant Archives interoperable. The eprints.org software creates OAI-Compliant Archives.

BOAI: Budapest Open Access Initiative

The worldwide coordinated movement to make full-text online access to all peer-reviewed research free for all.

AmSci: American Scientist September98 Forum

The Forum dedicated to the discussion and planning of Open Access continuously since 1998.


The eprints software is already running as the CogPrints Cognitive Sciences Eprint Archive, a JISC-funded Open Archive for the research literature, both pre- and post-refereeing. CogPrints is a centralised, discipline-based Open Archive. The eprints software has now been re-designed to be as flexible and adaptable as possible so that universities can adopt and configure it with minimal effort for all disciplines. Hence it complements centralised, discipline-based archiving with distributed, institution-based archiving.

EPrints 2 is free (GPL) software. It is aimed at organisations and communities rather than individuals. As of version 2.1, GNU EPrints is part of the GNU Project.

The system comes configured to run an institutional pre-prints archive, but can be reconfigured with utterly different metadata fields and content.

The generic version of eprints is fully interoperable with all the OAI Protocol for Metadata Harvesting. This means that it no longer matters where papers are archived; the papers in all registered OAI-compliant Archives can be harvested using the OAI protocol into one global “virtual archive” by Open Archives Service Providers such as the Cross Archive Searching Service.

EPrints Version 1 has been available since the end of 2000. Building on our experience and feedback from users, EPrints Version 2 was officially released on the 14th February 2002.

EPrints 2 is strictly internationalised with all metadata being stored as unicode and every phrase used to interact with users collected into an XML “phrase file” which may be translated. To save duplicated effort, later versions will bundle configurations for languages other than English.

Technical information about the software is available on the software page. If you wish to be e-mailed about the availability of the software, you can join a mailing list. There are also slightly higher traffic lists for discussion of technical and non-technical issues.


165 known archives running EPrints software worldwide.

150 Running version 2, 15 Running version 1.

Total records in known archives: 70463


Chris Gutteridge wins award for Eprints software 01/05/20

From Open Access News: Christopher Gutteridge has won the 2005 UKUUG Open Source Award for his work on GNU Eprints. See University of Southampton press release.

Berlin 3 recommends institutions require self-archiving 01/03/2005

“Participants in the Berlin3 conference issued a recommendation that institutions wishing to implement the Berlin Declaration on Open Access should ‘require their researchers to deposit a copy of all their published articles in an open access repository’ and ‘encourage their researchers to publish their research articles in open access journals where a suitable journal exists and provide the support to enable that to happen.’ Such institutions needn’t re-word or re-sign the Berlin Declaration, but merely register their commitment and describe their policies.”

From Peter Suber’s Timeline of the Open Access Movement

Berlin 3 in Southampton 28 Feb – 1 March 2005 30/12/2004

Berlin 3, the sequel to the Berlin 2 meeting on implementing the Berlin Declaration on Open Access will be held at the University of Southampton 28 February to 1 March 2005 with support from JISC. Please watch this space for further details.

OA Institutional Archives Workshop in Southampton 25-26 Jan 2005 21/12/2004

A two-day meeting on the practice and politics of OA Institutional Repositories (OA Archives) in the UK will be held on Jan 25th and 26th 2005 at the University of Southampton. These workshps are for all those responsible for initiating, directing, managing and implementing repositories at large institutions, especially research-led universities, and those planning large-scale OA Archiving projects. See http://www.eprints.org/jan2005/ for full details and joining instructions.

University of Southampton to provide free access to academic research 15/12/2004

A decision by University of Southampton to provide core funding for its Institutional Repository establishes it as a central part of its research infrastructure, marking a new era for Open Access to academic research in the UK.

It is hoped that other universities will now follow this model.

Cogprints Upgrade 01/12/2004

CogPrints has been upgraded to the latest version of GNU EPrints 2.3.7. The site now has much shorter URLs. Instead of http://cogprints.ecs.soton.ac.uk/archive/00000432/ you can refer to http://cogprints.org/432/ (although all old URLs continue to work). Also we’ve used the new 2.3.7 style sheet to make it look nicer.

GNU EPrints 2.3.7 released 26/11/2004

The style of the default archive has been overhauled to be neater and make better use of stylesheets. See: http://demoprints.eprints.org/

US Congress approves the NIH public access plan 22/11/2004

The US House-Senate conference committee has approved the NIH public access plan. The report restates the NIH proposed policy of making research articles based on NIH funding available to the public free of charge.

UK Wellcome Trust mandates open-access self-archiving of all research it funds 04/11/2004

Wellcome Trust grantees will be required to self-archive all peer reviewed research articles based on Wellcome-funded research, free for all would-be users webwide.

Open Access and ISI-indexed Journals and Articles 02/11/2004

Institute for Scientific Information (ISI) report that 417,147 of the articles indexed in their 2003 Journal Citation Reports were published in non-OA journals for which it is known that their publishers have given their authors the green light to self-archive them. (From this sample, we can also estimate that the journals in which 635,001 (85%) of the total 747,060 ISI-indexed articles for 2003 were green.)

UK JISC Study Recommends Distributed Institutional Self-Archiving 04/10/2004

Delivery, Management and Access Model for E-prints and Open Access Journals within Further and Higher Education. Alma Swan, Paul Needham, Steve Probets, Adrienne Muir, Ann O’Brien, Charles Oppenheim, Rachel Hardy, and Fytton Rowland (2004).

“[T]he archives that are being created are not being filled with e-prints quickly enough to provide open access to the bulk of UK scholarly literature… There are ways in which this inertia may be overcome, including mandating the self-archiving of e-prints of published articles by authors in institutional e-print archives… This mandate could be implemented by the institutions themselves or by research-funders….The study therefore recommends the ‘harvesting’ model…constituting a UK national service founded upon creating an interoperable network of OAI-compliant, distributed, institution-based e-print archives. ”

Bibliography on effects of open access on research impact 28/09/2004

Steve Hitchcock, The effect of open access and downloads (‘hits’) on citation impact: a bibliography of studies, The Open Citation Project , to be continuously updated. “A very useful collection of the studies and evidence. Now I have a single page to which I can refer people when I cite the proposition that OA increases citation impact.” — Peter Suber, Open Access News

Citebase Reviewed in Information Today Online 01/09/2004

In InfoToday Online Peter Jacso reviews three search utilities in his Picks and Pans column (p.57), and calls Citebase Search “the crown jewel of the Open Citation Project,” noting its facility in searching open access sources such as ArXiv, Cogprints, and BioMed Central.

Canada and Scotland Join UK, US, Australia, India and Norway in Edging Toward Mandated Self-Archiving 18/08/2004

Mandatory self-archiving has been recommended (among other OA measures) in a Brief to the Social Sciences and Humanities Research Council of Canada (SSHRC) by The Canadian Association of Research Libraries (CARL) as well as in the Scottish Science Information Strategy Working Group’s [Open Access] Declaration (Draft) Similar recommendations have already been made in the UK, US, Australia, India, and Norway. It is now a historic race to see which nation implements the recommendation first. (France, Germany, and possibly the Netherlands and others are closing in too.) This is more or less reflected in the the current rank order of the number of OA Eprint Archives of the top 14 countries in the Institutional Archives Registry : United States (57), United Kingdom (33), Canada (17), France (15), Sweden (13), Germany (12), Netherlands (12), Italy (11), Australia (9), India (4), Brazil (4), Hungary (4), China (4), Denmark (3).

Directory of Journal Self-Archiving Policies 11/08/2004

The Journal version of the Romeo Directory of Publisher Self-Archiving Policies is now up to date at http://romeo.eprints.org/stats.php. Of the 8915 journals (from 102 publishers) surveyed to date, 92% have already given their green light to author/institute self-archiving. The core publishers are already covered, but if you know the self-archiving policies of any further publishers, please enter them at http://www.sherpa.ac.uk/romeoupdate.php and provide their journal lists at http://romeo.eprints.org/corrections.php

Indian Workshop on Institutional Eprint Archives 11/08/2004

In a Workshop on Institutional Repositories at the Indian Institute of Science, Bangalore, India 27-29 July 2004, participants from 21 leading Indian academic research institutions received training in setting up institutional e-print archives using the GNU EPrints open source software to fulfill a recommendation of the INDEST consortium to its member institutions to set up OAI-compliant Open Access Eprint Archives for their research publications, on the model of the Indian Institute of Science. After the workshop, most participants felt confident of setting up e-print archives in their institutions. Many expressed the need for further help and suggested more hands-on time in future workshops.

Promoting Institutional Self-Archiving with GNU Eprints Software 27/07/2004

Presentations, reports and proposals are now available from the invitational one-day roundtable workshop jointly hosted by JISC and the School of Electronics and Computer Science (ECS) at Southampton University

UK Parliamentary Committee Recommends Mandated Self-Archiving of UK Research in Institutional Eprint Archives 20/07/2004

The report of the UK House of Commons Select Committee on Science and Technology — “Scientific Publications: Free for all?” — is particularly welcome for its balanced recommendations on Open Access (OA) Publishing and Self-Archiving. For self-archiving, the Committee specifically recommends that:

(a) universities should be funded to provide institutional OA eprint archives,
(b) authors should self-archive their papers within a month of publication,
(c) funding councils should mandate that all their funded work is self-archived and
(d) the British government should act as an agent for change both in the UK and in the international arena.

US House Appropriations Committee Recommends Mandated Self-Archiving of NIH-Funded Research 14/07/2004

On July 14, 2004, the U.S. House Appropriations Committee adopted a set of recommendations for next year’s federal budget. One key recommendation would have the effect of providing open access (OA) to articles based on research grants from the National Institutes of Health (NIH). Here are the most important specific provisions from the report:

* Articles based on NIH-funded research must be deposited in PubMed Central (PMC) at the time they are accepted by a journal for publication.
* If the NIH paid any part of the article’s publication costs, then PMC will provide open access to the article immediately upon deposit. Otherwise, PMC will provide open access six months after * the article’s publication in a journal.
* The committee directs NIH to submit a plan by December 1, 2004, to implement this recommendation in FY 2005.

See Peter Suber’s FAQ

Comparing Citation Impact for OA and non-OA Articles in the Same Journals 10/06/2004

Harnad, S. & Brody, T. (2004) Comparing the Impact of Open Access (OA) vs. Non-OA Articles in the Same Journals, D-Lib Magazine 10 (6) June
This ISI citation impact study reports that journal articles that have been made Open Access by self-archiving are cited up to 5 times as much as articles in the same journal that are not self-archived.

National Policies on Open Access (OA) Provision for University Research Output: an International meeting 19/02/2004

To inform and motivate research funding agencies and research institutions in the UK, Australia and other countries to help institutions provide open access to their own research output on a large scale by setting up institutional digital archives of refereed research papers (eprints) to maximise and monitor their research impact.


EPrints Handbook 05/01/2004

This is to announce the Eprints User’s Handbook. The Handbook was commissioned by the Open Society Institute and written by Dr. Les Carr, Southampton University.

The Handbook is designed for all Eprints Users:

  • the system administrators who set up and maintain the archives
  • the departments or libraries that manage them
  • the authors who self-archive their papers in them and
  • the readers who use their contents.

Especially important are the strategic suggestions for implementing a systematic institutional self-archiving policy. Feedback is invited. The Handbook will be continuously expanded in response to queries and suggestions from users.

Registry of Institutional Open-Access Eprint Archives 05/01/2004

Tim Brody of Southampton University has now created a Registry for Open Access Eprint Archives — both GNU EPrints archives and other archives. The only requirement is that they be open-access and OAI-compliant: http://archives.eprints.org

He also has charts plotting Eprint Archive growth, both in number of archives and in number of papers in the archives.

The Registry also makes it possible for you to add any Eprint Archive you know of that is not yet in the Registry. Please do add any Eprint Archive you know of.

Open Society Institute Guide to Institutional Repository Software – 2nd Ed. 15/01/2004

OSI has released of the second edition of the Guide to Institutional Repository Software. The guide has been updated to reflect comments and suggestions following the release of the first edition. OSI intends to update the guide on a regular basis. EPrints continues to be described as having “largest and most broadly distributed” number of installed systems of the seven described.

Self-Archiving at the Queensland University of Technology 15/01/2004

Under Deputy Vice-Chancellor Tom Cochrane, the Queensland University of Technology (QUT) in Australia, in consultation with the major stakeholders, has adopted a university self-archiving policy (effective January 2004) with a clear institutional mandate which will be backed up with “plenty of promotion, training and support.” More Information.

ePrints UK Bath Workshop 15/12/2003

ePrints UK Project will be running a series of 5 workshops around the UK that will provide anintroduction to eprints and institutional repositories and the issuessurrounding them. These workshops will be aimed at HE/FE librarians,information systems staff and academics and will be free to attend.The first workshop will be held at the University of Bath on Friday 6th February 2004. Further details of the programme are available here. You can register for the event here.

DAEDALUS: Initial experiences with EPrints and DSpace at the University of Glasgow 04/11/2003

In Issue 37 of Ariadne, William Nixon provides an overview of the DAEDALUS Project’s initial experiences with the GNU EPrints and DSpace software and the decision to use both pieces of software.

Berlin Declaration on Open Access 27/10/2003

The Berlin Declaration on Open Access to Knowledge in the Sciences and Humanities has just been signed. For its implications for eprint self-archiving, see: http://www.ecs.soton.ac.uk/~harnad/Temp/berlin.htm

Oxford University Press to use GNU EPrints 03/10/2003

Oxford University Press (OUP) partnership with Oxford University Library Services, (OULS) in support of the national SHERPA project http://www.sherpa.ac.uk/ using GNU EPrints software. OUP will provide OULS institutional eprint archive with online access to articles by Oxford University-based authors, available free of charge to researchers across the globe.

Frances Boyle (OULS): “Our first task is to set up a server with the eprints.org software over the coming months. The collaboration with OUP will enable us to populate the repository with quality content. This initiative will kick-start the project and will enable OULS to host a demonstrator system for the many interested stakeholders at Oxford.”

“FOS News” becomes “Open Access News” 30/06/2003
FOS News is changing its name to Open Access News. “Open access” is now the term preferred by most researchers, editors, publishers, librarians, journalists, and activists who discuss these topics.
Explore Open Archives 30/06/2003

Steve Hitchcock’s Core metalist of open access eprint archives has moved, reorganized, and changed its name to Explore Open Archives. It’s now maintained by the OpCit Project. It’s the most thorough and up-to-date directory of OAI-compliant eprint repositories on the net.

BOAI Forum 17/02/2002

For its one-year anniversary, the BOAI has launched the BOAI Forum which will be hosted at http://threader.ecs.soton.ac.uk/lists/boaiforum/ and moderated by Peter Suber Sign on at: http://www.soros.org/openaccess/forum.shtml?f

SPARC Institutional Repository Checklist & Resource Guide 04/02/2002

Institutional repositories provide a compelling response to two strategic imperatives of most academic institutions: (1) access to and impact of research, (2) providing indicators of institution’s quality and scientific, societal, and economic relevance of its research, increasing the institution’s visibility, status, and public value.

SPARC Institutional Repository Checklist & Resource Guide

Caltech Collection of Open Digital Archives (CODA) 04/02/2002

Caltech Collection of Open Digital Archives (CODA) provides the strongest and longest-standing example of university self-archiving policy, a model for all other universities to follow. See CalTech’s presentation at the International Budapest Open Access Initiative (BOAI) Meeting of of Academies of Science: http://library.caltech.edu/evdv/CODA.ppt

EPRINTS 2.2 Released (Codename Pumpkin) 31/10/2002

This version adds support for subject editors (who many only approve and edit items which match a certain subject or type), support for the XML::GDOME module (which makes it faster). There is also a number of small configuration options people have asked for, and bugfixes. For more details see the New Features page.

E-prints: the future of scholarly communication? 17/10/2002

Will 2002 be seen as the watershed year when the Open Archives Initiative (OAI) really took off and began to have an impact on global scholarly communication? The OAI develops and promotes interoperability standards that aim to facilitate the efficient dissemination of content. The Eprints.org free software is OAI compliant and enables institutional archiving with appropriate harvesting.” Steele’s survey of eprint archiving progress is especially strong on recent developments in Australia.
Colin Steele, E-prints: the future of scholarly communication? inCite, October 2002.

Another Ariadne article about Institutional Eprint Archiving 19/08/2002

The evolution of an institutional e-prints archive at the University of Glasgow William Nixon, with another practical perspective on setting up an e-prints archive. Available online in Ariadne Issue 32.

The SHERPA Project on Eprint Archiving 19/08/2002

Project SHERPA (‘Securing a Hybrid Environment for Research Preservation and Access’) puts Edinburgh into a partnership of research libraries across the UK in developing a set of ‘open archives’ in an effort to address the ‘scholarly publishing crisis’ manifest in the spiralling cost of academic journals. More Information.

The TARDIS Project on Eprint Archiving 19/08/2002

The TARDIS Project at Southampton will create an eprints archive for Southampton University. The process of doing so will give direct feedback to the GNU EPrints software. More Information: http://tardis.eprints.org.

CERN OAI Workshop on Eprint Archiving 19/08/2002

2nd Workshop on the Open Archives Initiative (OAI): Gaining independence with e-prints archives and OAI. 17-19 October 2002. http://documents.cern.ch/AGE/current/fullAgenda.php?ida=a02333

FOS 6-month summary on “Momentum for Eprint Archiving” 19/08/2002

Institutional eprint archiving is currently undergoing a unprecedented surge of acceptance and support. This article discusses many current activities and initiatives. Full article.

Review of EPrints 01/09/2001

Association of Research Libraries’ SPARC review of Eprints

View Old News

See also: Open Access News.

eprints.org is part of the Open Citation Project, a DLI2 International Digital Libraries Project funded by the Joint Information Systems Committee (JISC) of the Higher Education Funding Councils, in collaboration with the National Science Foundation. eprints.org was previously supported by CogPrints, funded by JISC as part of its Electronic Libraries (eLib) Programme.

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